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Healthcare Alert: Update on Maximum Amount Which may be Charged for Copies of Medical Records Under Ohio Law

Ohio law establishes the maximum fees that may be charged by a healthcare provider or medical records company that receives a request for a copy of a patient’s medical record. It also provides for certain limited situations in which copies of records must be provided without charge, for example, where the records are necessary to support a claim by the patient for Social Security disability benefits.

Effective January 1, 2012, the maximum fees that may be charged in two circumstances are set forth below. The maximum amounts are adjusted annually at the beginning of each year.

The following maximum fee applies when the request comes from a patient or the patient’s representative:

  • No records search fee is allowed;
  • For data recorded on paper or electronically, the maximum fee is $2.92 per page for the first 10 pages; $0.61 per page for pages 11 through 50; $0.25 per page for pages 51 and higher;
  • For data resulting from an x-ray, MRI, or CAT scan recorded on paper or film, the maximum fee is $2.00 per page;
  • The actual cost of postage may also be charged.

The following maximum applies when the request comes from a person or entity other than a patient or a patient’s personal representative:

  • A $17.97 initial records search fee;
  • For data recorded on paper or electronically, the maximum fee is $1.18 per page for the first 10 pages; $0.61 per page for pages 11 through 50; $0.25 per page for pages 51 and higher;
  • For data resulting from an x-ray, MRI or CAT scan recorded on paper or film, the maximum fee is $2.00 per page;
  • The actual cost of postage may also be charged.

For more information, please contact:

John T. Mulligan
216.348.5435
jmulligan@mcdonaldhopkins.com

or any of our Healthcare attorneys by clicking on the Healthcare Practice Group link below:

Healthcare Practice Group

McDonald Hopkins has a large and diverse healthcare practice, which is national in scope. The firm represents a wide variety of healthcare providers, facilities, vendors, technology companies and associations. Our diverse experience enables us to give our clients a unique perspective on the issues that may confront them in the rapidly evolving healthcare environment.

Carl J. Grassi, President
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© 2012 McDonald Hopkins LLC All Rights Reserved. This Alert is designed to provide current information for our clients, friends and their advisors regarding important legal developments. The foregoing discussion is general information rather than specific legal advice. Because it is necessary to apply legal principles to specific facts, always consult your legal advisor before using this discussion as a basis for a specific action.